President – Roles & Responsibilities

Accountabilities from Bylaws:  The President shall be the chief executive Officer for the PMI-SAC and of the Board and shall perform such duties as are customary for presiding Officers, including making all required appointments with the approval of the Board. The President will be accountable for establishing the strategic direction for the Chapter and for ensuring that the Board collectively contributes to the achievement of that strategy, as well as the Chapter’s sustainability. The President shall also serve as a member ex-officio with the right to participate and vote on all committees except the Nominating Committee.

Specific Accountabilities: 

• Chief Executive Director for the Chapter 
• Stewardship of the Chapter’s strategy, i.e., mission, vision and strategic objectives, including maintenance of the PMI-SAC Long-Term Strategy document; 
• Performance of the Board and its individual Directors; 
• Board member succession, including appointments of replacement Board members to vacant positions; 
• Appointments of committees, committee chairpersons and representatives to task teams with Board approval; 
• Development of Board meeting and General Meeting schedules and agendas and presiding over all Board meetings and General Meetings; 
• Monthly, periodic, and annual reporting to PMI Global Head Quarters,  
• Liaison with PMI Global Head Quarters and other PMI components and organizations; 
• Pursuing and developing alliances with other organizations, agencies, businesses and individuals in order to further the Chapter’s purpose and strategic objectives; 
• Retention and archival of permanent records associated with the position; 
• Manage overall Component activities; 
• Assure quality performance of Component functions; 
• Counsel Component officers in the performance of their responsibilities; 
• Represent the Component at local and international Project Management Institute functions, as well as at local business, service organization, government, and university functions;  
• Preside over all business meetings; 
• Serve as a member ex-officio with the right to vote on all committees with the exception of the nominating committee; 
• Appoint Board members to vacant positions, subject to the Board’s approval; 
• Submit application for charter renewal and tax filing; 
• Spearhead component’s strategic planning event; 
• Spearhead the component’s annual tactical planning event; 
• Build consensus for reviewing and approving changes to all chapter polices and procedures; 
• Provide a tie-breaker vote in the event of even number quorum at board meetings; 
• Review updated position descriptions for area of responsibility as needed; 
• Communicate with PMI GHQ in response to issues, questions, and requests; 
• Communicate information of importance to PMI and the Chapter membership; 
• Review and approve all Chapter reports, forms, and documents submitted to PMI GHQ; 
• Provide an accurate and timely turnover of Chapter records to the position successor 
• Maintain PMI Charter Agreement per PMI procedures; 
• Ensure continued coverage under liability insurance policy provisioned by PMI; 
• Become familiar with Chapter Bylaws, Articles of Incorporation, and other governing documents; 
• Attend leadership conferences at least once per year and ensure representation at all conferences; 
• May submit articles for publication in the Chapter’s newsletter; 
• Conflict Management  

Job Description and Summary of Tasks:  The President shall be the chief executive officer for the Southern Alberta Chapter – Project Management Institute and of the Board and shall perform such duties as are customary for presiding officers, including making all required appointments with the approval of the Board.  

Monthly: 

• Development of Board meeting schedules and agendas and presiding over all Board meetings; 
• Attend chapter dinner meeting  
• Participate on Region Presidents call.  
• Submitted written activities report to PMI Board of Directors  
• Review budget performance 

Occasionally: 

• One on one with board members 
• Attend Chapter functions  
• Meet with other organizations, agencies, businesses and individuals 
• Preside over Annual General Membership meeting 
• Spearhead component’s strategic planning event; 
• Spearhead the component’s annual tactical planning event   
• Interview perspective AVP’s  
• Review drafts for bylaw, policy and procedure chances and/or additions 
• Conflict mediation  

Important Qualifications or Skills: 

• Previous board experience  
• Vision; a sense of purpose 
• Enthusiasm 
• Dedication to PMI and the Chapter 
• All the usual soft skills required for a supervisory/management role such as leadership and people skills, good communication, and organized 

Time Commitment per month (estimated average):  This is ongoing, year round role with a time commitment varying from a low of 20hrs/month to sometimes as high as 40, averaging between 30. 

Leadership Skills  

• Public Speaking / Presentation Skills 
• Excellent Writing Skills 
• Ability to Delegate Effectively 
• Negotiation Skills 
• Conflict Management  

BENEFITS: 

• Forge professional relationships with other passionate project managers 
• Gain practical experience with building and maintaining effective teams 
• Learn more about the project management community and culture within Calgary 
• Have fun outside of your day job while developing your PM skill set J 
• Grow your communication (written and oral) skill set 

​