VP Programs – Roles & Responsibilities

Accountabilities from Bylaws: The Vice President of Programs is accountable to the Board on matters relating to the programs of PMI-SAC to Members, prospective Members, and other stakeholders.

Specific Accountabilities: 

• Support the Chapter’s annual Business Plan through overall stewardship of the Programs portfolio and its performance. 
• Point of contact with PMI for programs. 
• Develop an annual Program Plan. 
• Develop program schedule and make logistical arrangements. 
• Coordinate registration activities and maintain associated records. 
• Liaise with professional associations and program guest speakers. 
• Working closely with PD Portfolio to provide monthly, periodic, and annual reporting on Events speakers and topics. 
• Retain and archive permanent records associated with this position. 

Job Description and Summary of Tasks: 

• Manage overall Portfolio Events (i.e. dinner meetings, breakfast/luncheon programs, EPC Roundtable,…etc). 
• Introduce speakers and presenters. 
• Communicate with other VPs to develop the presentation slides for the Events. 
• Coordinate arrangements for event venues, catering, audio visual needs, etc. 
• Communicate with speakers prior to events to collaborate on presentation content, event logistics and any other needs. 
• Ensure invoicing to venues and payments to contractors are done correctly and in a timely manner. 
• Work closely with VP PD and VP Communications to issue e-mail notifications and describe registration details. 
• Provide the board heads up, insight and solution(s) about any issues that may face. 

Important Qualifications or Skills: 

• PMP Certification 
• University Degree recommended 
• Project Management skills 
• Good people skills 
• Comfortable leading and facilitating events and speaking publicly 
• Good organizational abilities 
• Familiarization with educational and professional programs or topics 

Time Commitment per Month (estimated average):   

This role is ongoing and averages 40-50 hours per month with some variance due to the cyclic nature of the program season. 

Leadership Skills 

• Public Speaking / Presentation Skills 
• Ability to Delegate Effectively 
• Negotiation Skills 
• General soft skills 

BENEFITS: 

• Sharpen your management and people skills 
• Sharpen your presentation skills 
• Develop your communication skills 
• Networking with chapter members